Privacy Policy
Last updated: 1 January 2025 — Compliant with Kenya’s Data Protection Act, 2019
1. Introduction
Veritas Legal Advocates (“Veritas Legal”, “we”, “our”, or “us”) is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect information you provide when using our website at veritaslegal.codewords.run and related services, in accordance with the Kenya Data Protection Act, 2019 (“DPA”).
2. Data Controller
The data controller responsible for your personal data is:
Veritas Legal Advocates
Upper Hill Chambers, 5th Floor, Upper Hill, Nairobi, Kenya
Email: info@veritaslegal.co.ke
Phone: +254 700 000 000
3. Personal Data We Collect
We may collect the following categories of personal data:
- Identity Data — First name, last name
- Contact Data — Email address, telephone number, county of residence
- Legal Matter Data — Description of your legal issue, urgency, and matter type provided voluntarily through our intake form
- Technical Data — IP address, browser type, pages visited (collected through cookies)
- Communications Data — Messages, emails, and other communications you send to us
We do not request sensitive personal data (such as national ID numbers, KRA PINs, or bank details) through this website.
4. How We Use Your Data
We process your personal data for the following purposes and on the following legal bases under the DPA 2019:
| Purpose | Legal Basis (DPA 2019) |
|---|---|
| Responding to your legal enquiry or intake form | Consent (s. 30) |
| Providing legal services and representation | Performance of a contract (s. 30) |
| Complying with our professional obligations | Legal obligation (s. 30) |
| Improving our website and services | Legitimate interests (s. 30) |
| Sending updates about events (if opted in) | Consent (s. 30) |
5. Your Rights Under the DPA 2019
Under Part V of the Kenya Data Protection Act 2019, you have the following rights:
To exercise any of these rights, contact us at info@veritaslegal.co.ke. We will respond within 21 days as required by the DPA 2019. You also have the right to lodge a complaint with the Office of the Data Protection Commissioner (ODPC) at odpc.go.ke.
6. Data Retention
We retain client matter data for a minimum of 7 years following the conclusion of a matter, as required by professional obligations. General enquiry data is retained for up to 2 years. You may request deletion at any time where there is no overriding legal requirement to retain the data.
7. Data Security
We implement appropriate technical and organisational measures to protect your data, including SSL/TLS encryption (HTTPS), access controls, and secure data storage. Our website is hosted on infrastructure compliant with industry-standard security practices.
8. Cookies
We use strictly necessary cookies (e.g., session tokens for the Student Portal) and performance cookies to improve your experience. You may disable cookies in your browser settings; this may affect certain website functionality.
9. Changes to This Policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page indicates when changes were last made. Continued use of our website constitutes acceptance of the updated policy.
10. Contact
For any data protection enquiries, to exercise your rights, or to make a complaint, contact our Data Protection Officer:
Data Protection Officer — Veritas Legal Advocates
Email: dpo@veritaslegal.co.ke
Phone: +254 700 000 000
Address: Upper Hill Chambers, 5th Floor, Upper Hill, Nairobi, Kenya